Price list Software:
Create your print and digital price list with ease

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Table of Contents

  1. What Is Price list Software?
  2. Types of Price Lists That Can Be Created
  3. Types of Layout and Functionality That Can Be Automated
  4. Automatic Processes Based on Data Files (Data Integration)
  5. Examples of Implemented Features Requested by Customers

What Is Price list Software?

Price list software can refer to different types of software, which can vary widely. Listed below are the most-used price list software choices, divided by type:

Price List Information Management Software

  • Price List Rules Management and Quotation Software (PROS Pricing, Pricefx, Dynamic Pricing, KBMax, Vendavo, Qualtrics CoreXM, Verenia, Seller Republic, Wheelhouse Pricing, Zilliant, PriceEdge, Tillpoint, Flintfox, etc.)

 

  • ERP Software (SAP, AS400, Netsuite ERP, Oracle ERP, SAGE, Microsoft Dynamics, etc.)

 

  • Other Business App (Salesforce, Pipedrive CRM, Oracle Sales Cloud, SugarCRM, Zoho CRM, etc.) 

Price List Maker

  • Price list Document Creation Software (from data to InDesign/PDF) (Pagination)

 

  • From Data to PDF Software (Desygner, Flipsnack, PosterMyWall, Catalog Machine, etc.)

InDesign/QuarkXPress Plugin

  • EasyCatalog, priint:suite, Silicon Paginator, InData e InCatalog, DataLinker, etc.

Price List Information Management Software

Price list rules management and quotation software are used to manage and analyze the best pricing strategies for products and services. These tools offer sales teams the ability to set customer-specific prices, as well as discounts and reductions. Another feature of these programs is “data analysis,” which allows the user to understand if the adopted pricing strategies adopted are working in terms of sales profitability. Pricing software is also used to define initial price lists or to provide sales reps with dynamic prices based on a specific sales scenario. These tools are generally integrated with ERP or CRM. The most important features are:

  • Creating customized prices for individual customers or customer categories based on volume, payment terms, contract conditions, customer value, sales goals, other goals and more.

 

  • Supporting pricing methods that help estimate how prices could change based on customer demand and the perceived value of the products and services offered by a company.

 

  • Offering analytics to help sales teams determine the best pricing strategy and estimate the profitability of each sale, product line, customer category, etc.

Among the most popular software price lists, we find: PROS Pricing, Pricefx, Dynamic Pricing, KBMax, Vendavo, Qualtrics CoreXM, Verenia, Seller Republic, Wheelhouse Pricing, Zilliant, PriceEdge, Tillpoint, and Flintfox.

Price List Maker

With the term price list maker, we are going to identify two types of software:

  • Price list document creation software (Pagination)

 

  • From data to PDF software (Desygner, Flipsnack, PosterMyWall, Catalog Machine, etc.)

But what are the differences?

The main difference between price list document creation software and from data to PDF software is that the former allows you to use user-created InDesign templates and make them automatic. This means that the InDesign template is linked to the user’s data file, and when the user updates the data, both InDesign and PDF files are automatically generated. From data to PDF Software, on the other hand, does not allow you to use InDesign templates, but the user must choose from a range of templates already built by the tool developer.

Price List Document Creation Software

Price list document creation software allows you to design your own custom template using Adobe InDesign (desktop publishing and typesetting software) and to link this file to a business application (ERP, PIM, E-commerce, CRM) via API, or to a data file (Excel, CSV, TXT, XML) containing the information you want to insert in the price list. 

Using price list document creation software, whenever you want to update the price list, just upload the data file and product pictures (if not included in the data file in URL format) to the cloud via the online interface or by clicking a button on your application (if developed an integration via API).

In a few minutes, you will have InDesign and PDF files optimized both for the web and for printing. This process will take place automatically, without you having to manually enter the prices and other information that must be updated each time. The main features of this software are:

  • True, fully automated publishing process
    Create PDF and InDesign files through a fully automated system. The only operation required is to load the data file (if you don’t use the API).

 

  • Complete data import
    Easily import your CSV, Excel, TXT, Google spreadsheets, and XML files as they are, without adapting them to a predefined data structure.

 

  • Enjoy design freedom to create product templates
    Enjoy the freedom to create the best layouts for your products or services (within InDesign) without having to think about how to make them automatic.

 

  • Custom publishing rules
    Enable all the industry-specific publishing rules you need.

 

  • Faster creation of customized price lists for customer, language, currency or state/region
    Create unlimited documents at the speed of the light (the average throughput is up to 100 pages per minute).

 

  • Automatic detection of invalid data
    Price list document creation software includes an automatic analysis of the data source to find missing fields, duplicate part numbers, incorrect or misspelled field names, invalid values, and much more.

 

  • Reduction of document creation and updating times
    Speed up the publishing process from days/months to minutes with consequent reduction of the time-to-market.

 

  • Reduction of errors in documents to zero.
    No data manipulation required.

 

  • Significant savings on production costs.
    These savings come from the time saved in both the design and revision processes.

 

  • Mesh together structured and hand-crafted documents
    This enables you to integrate your hand-crafted covers, creating perfect documents that are always up to date and effective. You can use the InDesign Book feature to easily integrate front and back covers by uploading them to the cloud.

 

  • Anyone in your company can use it easily.
    No specific training is required.

 

  • Available from anywhere and anytime (as it is cloud-based).

 

  • Flexible customer care
    If you need to make changes to the template, just send the modified InDesign file to the support team or explain the change that needs to be implemented.

 

  • Increase sales
    You can create more documents more easily, in more languages and currencies, or with specific product ranges. This works perfectly for all the regions where you are already doing business, and for those regions that you currently don’t reach but where you want to close new deals.

Pagination is a particularly popular and effective choice for price list document creation software.


From Data to PDF Software

By price list maker or price list creator, we mean online software that allows you to create a price list in flipbook and HTML format. Flipbooks can be embedded on your site and/or downloaded in formats such as PDF, JPG, or PNG. This software allows you to choose the price list template you want to use from a list of templates made available by the service itself. You can then modify the template online by entering your information. Most of the templates are available upon paid registration, but you can register for free and try out a few to understand how the service works. In addition to creating price lists, some of these pieces of software also allow you to generate other types of documents, such as flyers, logos, business cards, etc. Services tend to be sold on a monthly or annual subscription basis. The main features are as follows:

 

  • Create a price list in flipbook and HTML format
    Flipbooks can be embedded on your site and/or downloaded in formats such as PDF, JPG, and PNG (often for a fee)

 

  • Choose only predefined templates (free or upon payment)
  • Do all template editing online

 

The following are among the most popular price listing software we’ve found: Desygner, Flipsnack, PosterMyWall and Catalog Machine.

Here are some screenshots of what the different web interfaces look like.

Desygner

Saving to PDF, PNG or JPEG is free.

Flipsnack

Saving to PDF, PNG or JPG is a Premium feature (upgrade required).

PosterMyWall

Saving files for printed items and online use is a Premium feature (upgrade required).

 

Catalog Machine

 

 InDesign/QuarkXPress Plugins

There are several InDesign plugins or QuarkXPress plugins on the market that allow you to create price lists automatically. Unlike price list document creation software, which is fully automatic, these plugins must first be installed. They are often sold under a license that is valid for one computer only. Very often, the license is based on the version of InDesign/QuarkXPress that you want to use; therefore, whenever you update your desktop publishing and typesetting software, the plugin must also be updated (for a fee). 

Developing a good understanding of the plugins is complex and difficult. The steep learning curve often imposes some limitations on the final graphic layout, resulting in a document that could be less complete or less attractive than you required. These limitations often translate into the acceptance of a partially automated document, which consequently requires additional manual editing. This manual work has to be performed by a graphic designer, increasing the time and cost to complete each revision. When changes have to be implemented in the document’s structures, you’ll often find that you do not retain the knowledge necessary to complete even the initial setup. This skill falls into the “use it or lose it” category. These plugins usually provide the following features: 

  • Data import
    Import CSV, Excel, Google Spreadsheets, XML files.

 

  • Modify your data within the plugin
    You can manage your data in a spreadsheet-style panel within the plugin.

 

  • Bidirectional link (data source – InDesign document)
    Link your data to an InDesign/QuarkXPress document. If you connect the data source to your template, your document will always be updated. The link is bidirectional, so you can make changes to the data in the document.

 

  • Product templates creation
    You can create templates and easily drag them from the library to the page, and the template will then be populated with live data. 

 

The features that we find only in Price List Document Creation Software are:

 

  • Very fast cloud-based processing
    This means it works from anywhere, 24/7. It means that whenever you want to create a document, the computer you are working with will not freeze due to high RAM usage to allow InDesign to complete the layout, but will rather continue to work normally.

 

  • Automatic data transformation (data integration) 
  • Managing chapters
  • Mesh together structured and hand-crafted documents
    This enables you to integrate your hand-crafted covers, creating perfect documents that are always up to date and effective.

 

 

  • Automatic exporting in multiple formats
    At the end of the creation process, simply click on a link in an email to get several output files: INDD, IDML, package, web-ready PDF, and print-ready PDF.

 

  • Avoid additional hardware and software costs
    Price list document creation software only works online (cloud-based). This means that when the software is updated, you don’t need to update your hardware, and when you update your InDesign version, you won’t have to buy a new license.
  • Avoid training the graphic designer to use the plugin
    Price list document creation software is a turnkey service. Just load the data source and, if necessary, the product images to create the documents in a few minutes.
  • Enable business teams to easily launch paginations
    Price list document creation software is designed to be used by anyone who is able to use the basic functions of a computer. At the same time, it allows graphic designers to quickly have executive files (INDD, IDML, packages) that can be worked with offline.
  • Take advantage of the flexibility of the customer service
    If you need to make changes to the template, just send the modified InDesign file to the support team or explain the change that needs to be implemented.

 

A few of the latest features can also be obtained by using plugins or by adding custom development or additional modules. However, the completeness and the convenience of price list document creation software are unmatched. 

Among the most popular InDesign plugins we’ve found are EasyCatalog, priint:suite, Silicon Paginator, InData e InCatalog, and DataLinker.

EasyCatalog

This is one of the best-known databases publishing InDesign plugins. It allows you to create catalogs, price lists, brochures or any other publication that requires a combination of product data, images and Adobe InDesign templates. It includes most of the features mentioned previously, such as data import and the possibility to use multiple templates, but also gives you the option to check for errors within the plugin and connect any ODBC-compliant database.

 

Priint:suite

The priint:comet InDesign plugin allows you to create data-driven publications, such as catalogs, leaflets, spec sheets, and weekly adverts. The most-used features are flow layout, raster layout, free layout, automatic updating of content, automatic exchange of content (e.g. product swaps), intelligent reorganization of page content, page stretches without detail loss, and supporting a digital correction process. In addition to automation on the desktop workstation, the priint:suite also offers server-supported automation functions. It can be connected to your PIM, MDM, or DAM system, or wherever you manage your content and your layout system (InDesign or Illustrator) to automate your processes. 

 

Silicon Paginator

Silicon Paginator allows you to automatically create complex documents using the Adobe InDesign Server. It pulls data from different sources to generate customized documents such as catalogs, directories, financial statements, insurance booklets, and so on.

 

InData

InData and Xdata, respectivelya plug-in for Adobe InDesign and an XTension for QuarkXPress, let you create data-driven publishing documents. You can create a template with rules that explain how to format text and graphics, and the plug-in then creates your document. InData and Xdata have a powerful English-like scripting language. You can force page breaks, generate headers/footers, apply master pages, and lots more. InData/Xdata provides you with scripting language to build simple or complex rules for including or excluding fields, pictures and static text.

 

InCatalog

InCatalog and Xcatalog, respectively a plug-in for Adobe InDesign and an XTension for QuarkXPress, are offered with data linker panels, enabling you to link your documents to your data sources. You can easily update prices, graphics or product information, or even change versions or swap languages.

 

DataLinker

DataLinke is another solution that helps you create data-driven publications like catalogs and price lists. It includes most of the features of the other plugins. The noteworthy feature of DataLinker is the possibility to write simple scripts using InDesign’s XML Rule scripting feature.

Comparison of Functionality by Type of Software

Since the range of options is complex, we decided to make a summary scheme of the common and peculiar features of various price list software.

Types of Price Lists That Can Be Created

If you wish to create a price list, the most complete price list maker you can find is definitely Pagination (as you can see from the comparison table). Pagination is a turnkey and customizable piece of software that allows you to quickly create any type of price list. Let’s see some examples:

 

  • A price list for each product category, or a unique version that combines all categories

 

  • A price list for each supplier, or a unique version that includes all suppliers

 

  • For the wholesale industry, Pagination creates a data file to be delivered to suppliers who compile it on the basis of guidelines established by the customer.
    In this way, our customer can quickly create their own price list without having to put together data from different spreadsheets.

 

  • Multilingual price lists (one language per price list) with the same or different product assortment (only products where there is a translation are paginated). Each language corresponds to a field (Excel column).

 

  • Multilingual price lists (two or more languages ​​in the same price list).
    Each language corresponds to a field (Excel column).

 

  • Lists with different prices (e.g. one per customer/market) from the same data file (Multiprice), with the same or different product assortment (only the lists where the price is present are paginated). For example, you could have Price List 1 with retail price, and Price List 2 with price to suppliers. We use a single process to obtain multiple exports simultaneously.

 

  • Price lists with different currencies from the same data file (multi-price currency) with the same or different product assortment (only the lists where the price is present are paginated). Each column/field corresponds to a currency.

 

  • Price lists with price groups by finish
    Solution suitable for companies that make furniture/design.

 

  • Price lists with groupings by price
    Solution suitable for companies that produce paints.

 

 

  • Price lists already created in InDesign where only updating of prices is required:
    • Price Update
      The customer maps the prices independently in their InDesign file. Enter the name of the corresponding Excel cell and using Pagination (upload the InDesign file and the updated data file to our Cloud). The new price list will be automatically generated.

 

      • Suitable for very complex price lists from the design/layout point of view.
      • This service works for any type of document.

 

    • Price Update Autodetect
      The customer already has an InDesign file and does not want to map the price fields. If the document allows it (after analysis by the Pagination team), the price update can be done automatically using Pagination. The InDesign file and the updated data file are uploaded to our cloud and the new price list is automatically generated.

 

      • This service only works for certain types of documents.
      • This is only possible if the original document already contains a rule (in InDesign) to associate the data file with the graphic element (rule must be constant for the whole document). For example, all prices share the same paragraph style.

 

  • Price lists already created in InDesign, where updating of different fields is required:

 

 

  • Multi-field update
    The customer maps all fields independently in their InDesign file. Enter the name of the corresponding Excel cell and using Pagination (upload the InDesign file and the data file to our cloud), and the new price list is then automatically generated.

 

  • Update Enterprise (plus InDesign Tag Generator and Excel Generator)
    The customer writes the translations in the Excel file (generated with the Excel Generator – see next point), entering one language per column. Upload the data file to our cloud and the price lists will be automatically generated, one per language.

 

    • You just have to design the template in your language and the InDesign document will be automatically tagged using the InDesign Tag Generator.
    • Suitable for those who must generate price lists both with layouts that are very different from each other, and that differ in language or currency.
    • This service works for any type of document.

 

 

 

  • Excel Generator
    The customer uploads an InDesign file to our Cloud and the corresponding Excel file is generated to be used for the Update Enterprise

Types of Layout and Functionality That Can Be Automated

Price list document creation software like Pagination can automate templates and product layouts of almost any type:

  • One column, two columns, three columns, etc.
  • Alphabetical or numerical index
  • Tables with double or triple headers
  • Prices in columns
  • Modular layouts

It can also automate the following features:

  • Color change upon change of category
  • Image import via URL link
  • Page break at category change
  • Associate a URL with an image or text (e.g., a link associated with the item number)
  • Barcode or QR code creation
  • Ability to use your own covers and static pages (InDesign Book Functionality)
  • Import of data file and images to the cloud automatically using the API, and export of the paginated files to predefined folders (hot folders).

Automatic Processes Based on Data Files (Data Integration)

Furthermore, Pagination can implement the following automatic processes:

 

  • Validation of data
    • The presence of all the fields necessary for the layout of the predetermined template
    • That the type of content inserted in a cell complies with what is established, E.g. if a field can be “white” or “black,” it cannot be “red.”
    • If there are repeated headers
    • If there are empty headers

 

  • Cleaning up the data file
    • Elimination of white spaces
    • Elimination of empty lines
    • Elimination of empty columns
  • Ad hoc manipulation of data

Examples:

      • Extraction of the information necessary for layout if the customer is unable to export the data file with the ideal data structure. E.g., Divide information contained in the same field into multiple fields
      • Concatenation of cells
      • Mathematical operations
      • Custom rules

 

    • We check that the names of the assets (images, vector files, PDF, InDesign, etc.) contain only valid characters (a-zA-Z0-9 -_! &).

 

    • We check if all the assets mentioned in the data file are physically present in the cloud.

 

  • We check if the following file types are corrupt: JPEG, PNG, WebP, TIFF, GIF, and SVG images.

 

    • Field abstraction

 

  • We divide the header and related values (LabelAtt and Att) of the fields in the data file into two fields. In this way, the mapping of the fields is much easier and it is possible to paginate the same document using data files with different headings or of a different nature.

Customized Notification Management

We can send notifications relating to the different phases of the processes (result of data validation, start of process, end of process):

  • By email
  • Via webhook (sending REST message to an endpoint provided by the Customer)

Examples of Implemented Features Requested by Customers

Pagination can develop customized solutions for its customers. Below is a list of features and solutions adopted to meet various project requirements:

 

  • Automatic creation of price lists based on pre-established data files
    We use a rules file (CSV) developed by the customer to create the necessary documents by taking the information from the data file containing the products.

 

  • Automatic comparison of paginated files to speed up the pagination process
    Pagination has developed a feature to speed up the document creation process by comparing the files that must be paginated with those previously paginated and therefore only generating the documents containing changes or new ones.

 

  • Send file output via FTP
    Pagination sends metadata files to the customer’s server via FTP. The customer processes these to download the InDesign and PDF files as needed.

 

  • Different groupings by colors and products
    The layout consists of two parts, which represent two different groups of information relating to the same product: a list of colors divided by type of material for the product variants, and a table with product specifications.

 

  • Inserting images into empty spaces
    Pagination has developed a feature that allows you to insert images automatically into the empty spaces generated at the end of the first pagination cycle. The result is that the document does not have white spaces at the end of the column or page.

 

  • Updating multiple indexes (TOC) on a single page
    In the price list, different indexes (TOC) are created with different grouping parameters (by series, category, etc.).

 

  • Center alignment with respect to the page and equidistant distribution of a group of graphic objects
    The graphic elements representing the products are automatically aligned in the center of the page and evenly distributed to fill the catalog page.

 

  • Inserting text in HTML format
    TXT files containing HTML text are inserted, including bulleted lists and tables.

 

  • Table height justification algorithm and optimization for number of pages
    When a customer needs to layout their products within a predefined number of pages, we have developed an algorithm that performs this function by recovering empty space at the end of each page in order to uniformly fill all the pages.

 

  • Automatic generation of single chapters
    </b id=”Examples-of-Implemented-Features-Requested-by-Customers”>The customer can paginate a single chapter without index, as well as static pages to see how the products are paginated.

 

  • Automatic generation of a catalog composed of the selected chapters
    The customer can select the chapters they want to assemble in the data file.

 

  • Optimization of the page by resizing graphic elements chosen by the customer
    Pagination has developed an algorithm that allows you to lay out a predefined number of product layouts on a page, keeping the dimensions of an element decided by the customer fixed (e.g., table, image, description, etc.) and resizing and/or moving the remaining elements.

 

  • Automatic import of images via URL link
    Pagination automatically downloads the images present in the form of URL links to the data file uploaded by the customer to its cloud.

 

  • Abstraction through data integration of the data file
    We divide the header and related values ​​(LabelAtt and Att) of the fields in the data file into two fields. In this way, the mapping of the fields is much easier, and it is possible to paginate the same document using data files with different headings or of a different nature.

 

  • Inserting images into empty spaces
    Pagination has developed a feature that allows you to insert images automatically into the empty spaces generated at the end of the first pagination cycle. The result is that the document does not have white spaces at the end of the column or page.

 

  • Uniform distribution of product layouts
    The product layouts (image, product name, description and table) are distributed evenly on the page so as not to create empty space.

 

  • Creation of a data file containing the article code, price, and page number
    At the end of pagination, a data file is created containing all the products paginated with the following fields: article code, price and page number.

 

  • Automatic creation of custom Excel files
    The customer uploads several Excel files to their server. Pagination has developed a feature that allows you to automatically create new data files, one for each customer, extracting the necessary information from the different data files (language and price). The generated Excel files are used to paginate documents with Pagination and are imported into the Customer’s SAP system.

 

  • Automatic creation of multilingual documents whose master template (InDesign format) is created by the customer 

 

  • The customer writes the translations in the Excel file 

 

  • Automatic creation of multilingual documents whose master template (InDesign format) is created by the customer
    The customer writes the translations in the Excel file (generated with the Excel Generator – see next point), entering one language per column. Upload the data file to our cloud and the price lists are automatically generated, one per language.

 

    • Suitable for those who must generate price lists both with layouts that are very different from each other, and that differ in language or currency.
    • This service works for any type of document.

 

  • Automatic creation of an Excel file from an InDesign file
    The customer uploads an InDesign file to our cloud, and the corresponding Excel file is generated to be used for the Update Enterprise.

 

Price list automation?

Publishing a price list is a challenging task that can put pressure on even the best marketing teams.
You can use Pagination Cloud Price list Software to automatically create beautiful documents in just a few seconds that are always ready for print or digital distribution.

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