No doubt, sending catalogues and invoices in JPG format seems convenient. But it is also true that this approach can lead to formatting issues, misunderstanding, and/or lack of professionalism.
This is because the JPG format is primarily designed for images, not for structured documents. So, their text may appear blurry and cluttered, making it difficult for the recipient to understand the necessary information that the catalogue or invoice contains.
Fortunately, this will not be the case when you send them as a PDF file. This file format preserves not only the quality but also the formatting.
In this blog post, we will be elaborating on everything in detail, so keep reading till the end.
Why Sending Catalogues & Invoices in JPG format isn’t Recommended
There are multiple reasons why it is suggested to avoid sharing catalogues and invoices as JPG files instead of PDF.
- Poor quality: When invoices and catalogues are sent in JPG format, there is a probability that their overall quality in terms of resolution may be damaged. By switching to PDF format, this issue can be easily tackled.
- Lack of professionalism: Imagine you are communicating with a business or client, sending the catalogue details and payment invoices will definitely showcase your lack of professionalism. The recipient may get the impression that your workflow is informal. In the case of PDFs, these are widely used in business and formal communication.
- File size issues: If your catalogues and invoices are high-quality, then sending them in JPG format may result in large file sizes, especially when sending emails. You may face slow uploading, downloading, or attachment limit exceed issues. On the other hand, converting the JPGS into a PDF will significantly reduce the size while perfectly preserving the quality.
So, after going through all these reasons, now we think you will have a good idea of why sending catalogues and invoices in JPG isn’t recommended.
Now, you may be wondering how to seamlessly convert JPGs into PDF without spending much time and effort; there is no need, as we have got you covered.
The Most Appropriate Method of Converting JPGs into PDF
Although there are numerous options available through which you can convert JPG format catalogues and invoices into PDF. However, for your ease, we have come up with the most suitable method.
The method refers to the use of specialised JPG to PDF converters. These are online tools that quickly convert the uploaded JPGs into PDFs with a single click, saving valuable time and effort.
Here are a few simple steps you need to follow in this regard:
1. Find a suitable JPG to PDF Converter:
Explore the internet to find a decent JPG to PDF converter. You will have the option to choose from many tools. This may make the decision process a little difficult. So, to help you out, here are a few factors that you can consider when selecting an online JPG to PDF converter.
- It should allow you to upload multiple JPGs at once, because a catalogue usually has multiple photos that need to be converted.
- It should be free to use and does not ask for registration to proceed; just land and use.
- It should provide you with different PDF options, i.e., PDF page size, A4, A3, etc., margin, and more.
By considering these factors, you simplify the process of finding an online JPG to PDF converter.
2. Upload the JPG & Start Conversion:
When you are done with tool selection, simply upload the JPG-based catalogue images or invoices. Usually, converters offer multiple ways for uploading, i.e., copy/paste URL, load from local storage, or drag/drop.
For a pictorial demonstration, we selected a free JPG to PDF converter by Jpgtotext.com and uploaded the following invoice.
Our image:
After uploading, click on the “Convert” button to start the conversion process.
Source: https://www.jpgtotext.com/jpg-to-pdf
3. Download the File
After hitting the button, the JPG to PDF converter will take only a few seconds to come up with the converted PDF, along with the option to download.
If you have uploaded multiple catalogues and invoices for conversion, then the tool will allow you to download each one as an individual PDF to get all in a single file. So, the choice is totally yours.
Final Thoughts
There are numerous issues associated with the sharing of catalogues and invoices in JPG format. First of all, it showcases that the sender lacks professionalism. Additionally, sending them JPG files lowers the overall quality as well. Therefore, the recommended approach is to convert them into PDF first and then proceed.
